By-Laws of the Ketchikan Reentry Coalition
ARTICLE I. Name
Section 1. The name of the coalition shall be the Ketchikan Reentry Coalition. Hereafter, this document shall reference the Ketchikan Reentry Coalition as “the Coalition.”
ARTICLE II. Values, Vision, Mission
Section 1. Values. The Coalition is guided by a set of core values, defining & essential frameworks that focus our Vision and test our Mission.
Effective Collaboration. Members recognize the importance of working together to ensure the timely and effective delivery of services, maximizing the utility of available resources. We further recognize that this is a task no one organization could do on its own – our coalition is reliant on and must collaborate with a wide range of service providers, employers, the courts, law enforcement, probation, and corrections officers, treatment providers, and social services in order to be successful.
Accountability. Coalition members strive to instill in reentrants personal accountability by modelling it ourselves. We will remain accountable to ourselves, grant holders, and reentrants through self-sufficiency and the regular evaluation of the efficacy & effectiveness or our evidence-based systems. We hold ourselves accountable for both quality of care and continuity of care.
Safety. Members are dedicated to increasing safety in our community by working to reduce recidivism, which will mean a reduction in crime as well as victims. Ultimately, ensuring the success of reentrants also means ensuring safer communities.
Interdependence. The coalition recognizes & values the unique skillsets and perspectives each member brings to the table. Members will work together as a team, supporting each other and engaging with each other through positive and constructive interactions, such that everyone feels engaged and invested in the process.
Empathy & Understanding. Reentry is focused on ensuring that each reentrant gets a fair chance to successfully reintegrate into their community and culture. We will approach each and every case from a standpoint of empathy & understanding; our role is not to judge and each case will be treated as unique with its own situated struggles and barriers to overcome.
Section 2. Vision. The Ketchikan Reentry Coalition seeks to produce a safer community through significant reduction in recidivism by ensuring each reentrant has the societal and cultural supports necessary to successfully reintegrate and become self-sufficient. We hope to support reentrants in making that transition by instilling personal accountability, confidence, and encouraging them to share their successes. We hope to educate and raise awareness in the general public regarding the barriers and stigma reentrants face and facilitate our community in supporting its citizens’ successful reentry.
Section 3. Mission. The mission of the Ketchikan Reentry Coalition is to aid citizens returning from incarceration in successfully reintegrating by adopting pro-social behaviors through social and cultural supports, reducing recidivism and ultimately creating a safer community.
ARTICLE III. Organization
Section 1. The Coalition will consist of a general body of members as well as a Steering Team, Committees and Sub-Committees. Various ad hoc committees may be appointed from time-to-time to achieve specific and time limited purposes as defined by the Steering Team.
ATICLE IV. Membership
Section 1. Eligibility. Community partners & general membership includes individuals and/or organizations that have an interest in enhancing resources and opportunities at all stages of reentry. General membership in the Coalition is open to any resident of the greater Ketchikan area, including (but not limited to) members of tribal organizations and/or governments, Ketchikan area non-profits and private sector service organizations, representatives from the local government, members of the local justice system, local employers, and other individuals or organizations interested in enhancing opportunities and resources for reentrants in the Ketchikan area. Once per year, the coalition will review membership and solicit new members.
Section 2. Participation. Membership is reviewed annually in the final month of the fiscal year in June. Members are expected to attend at least four Coalition meetings per year in order to maintain membership, however, no member will be removed from the roster until a Coalition representative has reached out to the member first. All members shall adhere to these bylaws and such rules as may be established by the Steering Team. Members will actively participate in the Coalition by supporting the Coalition’s values, vision, mission, and strategies.
ARTICLE V. Steering Team
Section 1. Purpose. The Steering Team provides oversight and manages Coalition operations.
Section 2. Membership. The Steering Team will consist of the Coalition Tri-Chairs, the Coalition Coordinator, one returning citizen, and one additional leader from a key relevant sector, such as,but not limited to: tribal organizations and/or government, substance abuse, mental health, physical health, housing, employment, victim’s advocacy, Department of Corrections, US Attorney’s Office, the fiscal agent, and parole/probation. Steering team members (aside from the Chairs and Coordinator) are elected in the final month of the fiscal year.
Section 3. Responsibilities. Steering Team members are expected to attend monthly Coalition meetings, recruit additional Coalition members, report to the Coalition regarding their own organization, share concerns and ideas with the Coalition, assist in carrying out Coalition strategies, and gather and relay important information to the Coalition as the basis for decision-making.
Section 4. Removal. A Steering Team member may be removed by nomination of at least one Chair and an affirmative 2/3 vote of the Steering Team. The Steering Team is required to remove members/agencies who do not actively participate in Coalition activities. A Steering Team member may resign at any time with written or verbal notice to the Coordinator or a Chair.
ARTICLE VI. Coalition Tri-Chairs
Section 1. Governing Structure. The Coalition operates on a Tri-Chair governing structure. The Chairs are accountable to the full Coalition membership.
Section 2. Qualifications. Chairs must be in a leadership position within their respective agency/organization. The chair must have the capacity and/or support of their agency to make leadership choices and decisions for the coalition reflective of their sector’s role and values; these choices and decisions must align with and benefit the Coalition’s Values, Vision, and Mission.
Section 3. Elections. An election will be held for the three chair positions in the final month of the fiscal year. Any coalition member who meets the qualifications outline in Section 2 of this article may run for the position. Candidates will be selected via the ranked-choice voting method, numerating their preferences for each option. The Coordinator will be responsible for determining voting results.. Each of the three chairs will serve a one year term commencing in July and ending in June, coinciding with the fiscal year.
Section4. Recommended Seats. The Coalition Chairs will preside at Coalition Meetings. The Coalition recommends that at least one chair be a representative from local Department of Corrections (either from probation or the local correctional facility) and at least one chair be a representative from a local tribal organization or governing body. Candidates for designated seats must still meet the qualifications outlined above in section 2.
Section 5. Responsibilities of the Chairs. Responsibilities of the Chairs includes, but is not limited to:
- Facilitating Coalition meetings when the Coordinator is not available;
- Assisting in developing meeting agenda;
- Making interim decisions on behalf of the coalition when necessary;
- Adhering to the values, vision, and mission of the Coalition as leaders and spokespeople;
- Coordinating with chairs of committees to ensure progress and action;
- In the event of the vacancy of a Chair, soliciting nominations for the Chair position and ensuring the timely execution of a special election; and,
- Meeting with the Coordinator as needed to provide oversight and guidance.
Section 6. Removal of Chairs; Vacancy. A chair may be removed by an affirmative 2/3 vote of Coalition members. Members are required to remove Chairs who do not actively participate in coalition activities, including failing to regularly attend coalition meetings. A Chair may resign at any time with written or verbal notice to the Coordinator. Vacancy may be filled by a special election, to be held within 4 months of the vacancy
ARTICLE VII. Coalition Meetings
Section 1. Occurrence. The Steering Team and Coalition members will meet monthly for 1-2 hours to discuss Coalition activities, strategies, concerns, member updates, and other matters. The Coordinator will be responsible for scheduling the meeting, and designating a location. The Coordinator will notify members of the meeting at least 1 week in advance of the meeting, as well as the day prior. These notices will be sent via email along with an agenda for the meeting. Each Coalition meeting requires the attendance of the Coordinator, the Steering Team, committee chairs, and general coalition members.
Section 2. Facilitation. Coalition meetings are facilitated by the Coordinator. Facilitation includes, but is not limited to, developing an agenda, communicating with members, coordinating the attendance, and taking & distributing meeting minutes. If the Coordinator is unavailable, a Chair will facilitate the meeting.
Section 3. Voting. Any Steering Team member may request to put an item or motion to a vote. A simple majority of all coalition members must participate in any vote in order for the decision to be ratified. If members are not present for a meeting in which a vote takes place, their input will be solicited via email by the Coordinator. For voting involving only two possible options, a simple majority vote will determine whether the motion passes. For voting involving 3 or more possible options, members will utilize the ranked-choice voting method, numerating their preferences for each option. The Coordinator will be responsible for determining voting results.
ARTICLE VIII. Committees
Section 1. Appointment & Structure. The Steering Team shall establish ad hoc committees for specific purposes and goals as determined by the Steering Team on an as-needed basis. Committee members will appoint a chair to lead the committee. The Committee chair may appoint sub-committees on an as-needed basis. The committee chair will act as liaison between the committee, any sub-committees, and the Steering Team.
Section 2. Meetings. Meetings will be facilitated by the committee chair. If the chair is unavailable, the Coordinator or a Coalition Chair will serve as interim committee chair. Committees and sub-committees shall meet regularly, either as needed or per a schedule determined by the committee chair. The committee chair will send a reminder at least one day prior to the meeting to each of the committee members, along with an agenda. Committee meetings will focus on strategies and activities outlined in the strategic plan or advanced by the Steering Team. Meeting minutes will be recorded and distributed after the meeting to all committee members, as well as the Coalition coordinator.
Section 3. Responsibilities of the Committees. Committee members will attend committee meetings. Members will promote the values, vision, and mission of the Coalition in their reentry efforts and adhere to Coalition by-laws. Committee members will actively work on implementing the strategies and meeting goals identified by their respective committees.
ARTCILE IX. Amendments
Section 1. Proposed changes to these bylaws will be presented to Steering Team members by written or electronic copy at least five days prior to the next scheduled Coalition meeting. Any member of the Steering Team may propose amendments to the bylaws; a 2/3 vote of coalition members is required for the adoption of amendments or revision of existing by-laws.
ARTICLE X. Fiscal Agent
Section 1. Responsibilities. The responsibilities of the Fiscal Agent include, but are not limited to:
- Abide by the Coalition’s by-laws;
- Holding primary fiduciary responsibility and liability for all Coalition fiscal matters;
- Conduct its coalition activities under the purview of Coalition Chairs and the Coalition Coordinator, including distribution of payments, staff payroll, allocation of grant funds for coalition activities and client services, and other unspecified fiscal activities;
- Work closely with the Coordinator and receive guidance on all fiscal matters pertaining to Coalition operations, including providing regular budget reports to the coalition and seeking input from the coalition on budget decisions;
- Provide financial reporting to grant funders in cooperation with the Coordinator and the Steering Team;
- Apply for additional Reentry-related grant opportunities as they become available.
Section 2. Removal. Should the Fiscal Agent fail to adhere to the above responsibilities or fail to comply with IRS Regulations, they shall be subject to removal by the Chairs of the Coalition. Prior to any removal proceedings, the member must be provided with a minimum of fourteen days written notice of the revocation process, and given an opportunity to provide a written response to the Chairs and Steering Team.
ARTICLE XI. Non-Profit Nature of the Coalition.
Section 1. Distributions and Payments. The Coalition is organized exclusively for reentry-oriented community support services, including for such purposes the making of distributions to organizations that qualify as exempt organizations under section 501(c)3 of the Internal Revenue Code or a corresponding section of any future federal tax code. No Coalition funds shall inure to the benefit of, or be distributable to, its members, directors, officers, or other private persons, except that the Coalition shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the Mission set forth in Article II of these by-laws. Any member representing an organization that would receive funds from the Coalition should recuse themselves from any funding decision-making regarding that organization.
Section 2. Limitation of Powers. Notwithstanding any other provisions of these by-laws, this Coalition shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the Mission of this Coalition.
Section 3. Dissolution. Upon the dissolution of this Coalition, the Steering Team and the Fiscal Agent shall, after paying or making provision for the payment of all the liabilities of the Coalition, dispose of all the assets of the Coalition exclusively for the purposes of the Coalition in such manner, or to such organization(s) operated exclusively for community support purposes, with preference given to organizations focused on reentry support services, as shall at that time qualify as an exempt organization(s) under section 501(c)3 of the Internal Revenue Code or the corresponding provision of any future United States Internal Revenue Law.